Trainee Disbursement Accounts Assistant
Graypen Group Limited
Trainee Disbursement Accounts Assistant
Salary Not Specified
Graypen Group Limited, Immingham, North East Lincolnshire
- Full time
- Permanent
- Onsite working
Posted 2 weeks ago, 4 May | Get your application in now before you miss out!
Closing date: Closing date not specified
job Ref: ded34e2495ed43b2acc96b8e107502da
Full Job Description
We currently have a vacancy for a Trainee Disbursement Accounts Assistant to join our well-established team, this is a rare and exciting opportunity for the right candidate. Full in-house training and support for this role will be provided day to day by Managers and the experienced team,
- Assist offices with accounts-based queries - confirming funds/invoices received and sales invoices produced.
- Sales Invoices: raising vessels FDA's, and sales invoices for charges incurred on behalf of owners, e/g light dues/storage charges etc. This may include specific owner requirements (re-types/max contributions) and Rebates.
- Purchase Invoices: processing invoices correctly (posting figures for charges correctly), also including the correct allocation for each voyage, making sure any credit notes are allocated as advised by suppliers.
- Chasing Suppliers for any invoices/credits.
- Send 'Outstanding' lists to local offices to assist with chasing suppliers and to keep them aware of which files are outstanding.
- System error amendments - Correcting any purchase/sales batch errors, also correcting any invoice/credit amendments,
- Process Petty Cash / cheque lists / Cash to Master, making sure accounts are up to date and paid for month-end,
- Keep up-to-date with all inboxes.
- Checking and processing in-house invoices - adding supporting PDFS to reduce future queries.
GCSE grade 4 or equivalent in Maths and English - Computer literate
- Good communication skills
- The ability to work within a team and independently
- The ability to prioritise workload within strict guidelines and whilst under pressure
- The ability to follow instructions with a professional and positive attitude